Purchase-Order Extraction
Extract line items and terms from purchase orders into clean, validated records.
What It Does
The agent extracts line items, quantities, and terms, validates them against your catalog, and flags anything that does not match.Without it: Purchase orders come as PDFs and emails, so entry is manual and mistakes flow downstream into fulfillment.
- Maps customer part numbers to your SKUs through the catalog alias list
- Revised and multi-page orders are merged, with superseded lines marked
- Prices and delivery terms on the order are checked against the quote
- A line with no catalog match stays unrecognised, never mapped to the nearest
Illustrative example
PO 7781-C lands in the order inbox as a scanned two-page document with 14 lines. Line 14, BRK-PAD-XL, has no catalog match and stays marked unrecognised, beside a delivery term on the same order that differs from the quote. The order desk clears both before anyone releases the order.
Order inbox
Incoming POs, revisions
Order management
Quoted price, terms
Product catalog
SKUs, alias list
ERP
Existing order, prior revisions
Purchase-order extraction
SuggestStarts when
A purchase order arrives as a PDF or email attachment
How far it goes
it proposes, and a person approves before anything commits
Never
COMMIT: enforced below the model, not asked of it
Line items
Extracted and merged
Catalog match
Validated per line
Exception flags
Queued for the order desk
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